The numbers don't agree, and nobody owns them.
Your 3PL says one number, Shopify says another.
Units go missing, counts drift, and there is no independent record to prove what you actually have or to claim back what was lost.
You don't know your real margin.
Freight, duties and 3PL inbound fees arrive weeks after the stock, so COGS is a guess and the stock is sold before the cost is final.
The inventory software never fully worked.
Months of implementation, workarounds and price increases, and the team is back in spreadsheets anyway.
Stock, POs and money, in one weekly cycle.
Everything in Reorder Desk, plus the numbers underneath it.
Weekly reorder decisions
What to order, from whom, how much and by when, plus late POs to chase. Everything in Reorder Desk.
Independent stock ledger
Our own record of every receipt, shipment, transfer and adjustment, reconciled weekly against Shopify and your 3PL. Differences are investigated and documented, with the evidence ready for a claim.
PO tracking, order to sellable
Every PO followed through production, shipping, customs and 3PL receiving, with ETA risk flagged before it hits your stock.
Landed cost per SKU
Product cost, freight allocated by chargeable weight, duties and 3PL inbound fees, updated when the final invoices arrive.
Inventory value and cash
Stock value at cost, cash tied up by ABC class, dead stock, and a supplier payment plan (deposits and balances) against your PO timeline.
Plan monitoring and revision
Deviations tracked between Mondays, root causes explained (promo, price, channel, launch), and help revising the sales plan with you.
Monthly stock and money review
One meeting covering availability, accuracy, cost and cash.
Two to three weeks to set up. Then it runs.
Scoping call
Your channels, locations, suppliers and current data. We confirm scope and price.
Setup
Opening stock balance, PO history, supplier terms and your cost structure loaded into our system.
Weekly cycle
Ledger reconciliation, PO status, reorder list and signals every week.
Monthly review
Stock and money in one conversation, with decisions agreed.
How the numbers are built.
Opening balance + receipts - shipments ± adjustments = closing balance, per SKU and location, compared with your 3PL using the same status buckets (on hand, available, committed).
Freight allocated by chargeable weight, duty by customs value per line, all inbound charges included, and costs restated when final invoices arrive.
Supplier payment terms mapped onto the PO timeline, so you see what leaves the account and when.
ABC/XYZ, safety stock from plan error and lead-time variability, reorder points on inventory position.
Monthly, set by your size.
Your plan is set by whichever is higher: active SKUs or orders per month. Includes everything in Reorder Desk and Stock & Money Desk; we keep the data for you.
- Up to 300 active SKUs
- Up to 3,000 orders a month
- We run stock and money
- Monthly review
- Up to 800 active SKUs
- Up to 10,000 orders a month
- We run stock and money
- Monthly review
- Over 800 active SKUs
- Or over 10,000 orders a month
- We run stock and money
- Monthly review
Active SKU = a variant with sales or stock in the last 12 months. Billed monthly in advance. We confirm your tier on a 30-minute call. Want to keep the data yourself? See Stock & Money Desk.
A good fit
- Brands with a 3PL, several locations or several channels
- Buying from overseas suppliers
- No dedicated inventory person, or one who is overloaded
- Want to know real margin and where the cash is
Not a fit
- Dropshipping or print-on-demand
- Very small catalogs (start with Reorder Desk)
Questions we get.
Is this a consultant or an app?
Neither. We run your inventory for you: the stock ledger, purchase orders, landed cost and the weekly reorder cycle, and you approve the decisions.
Do I need to switch systems?
No. We work from your Shopify, 3PL and supplier data. Exports are enough.
Do you replace my accountant?
No. We give your accountant clean inventory valuation and landed cost. Bookkeeping stays with them.
What happens when the 3PL loses stock?
We document the discrepancy and prepare the evidence for a claim. If you want us to handle the 3PL side too, that is part of Ops.
Can I start with Reorder Desk and upgrade?
Yes. Many clients start with Reorder Desk. The upgrade replaces the Reorder Desk fee.
Can I get my data out?
Yes, a full export any time.
Want procurement and logistics off your desk too?
Ops covers suppliers, freight, customs coordination, 3PL and carriers.
Tell us about your inventory setup.
A few details help us come to the first call prepared.
- We reply within one business day.
- Prefer a call? Book 30 minutes.
- Or write to artem@scait.space.